Are you organizing a business meeting, seminar, conference, or any event whose aim is to exchange knowledge among people? There are numerous tools available online to maximize your conference. Whether online or in-person, conferences are among the constant variables when running a business. Many people look forward to detailed volume reports or simple earnings calls to monitor the performance of their term closely inaccurate figures.

When critical information is to be shared, group announcements are more effective when administered orally rather than through lengthy memos. Conferences make for simpler dissemination of information, but do you know how to make the most out of them? Be it a small or large organization, you can take those meetings further by employing conference transcription services.

This post will talk about the reasons why transcription could be beneficial to your next conference. Keep reading to find out more.

1. Absentees can be updated

In a perfect world, every conference holds perfect attendance and every person joins the call on time. This rarely happens in the real world. Due to this reason, the majority of companies prefer to have their conference calls recorded to fill in those who were absent.

Although these recordings can be used by the absentees to rewind the whole conference session, transcriptions are important for the effective digestion of information. When everything is put down in text format, highlighting crucial terms and names as well as assessing future agendas and progress reports becomes simple and convenient.

2. Information can reach a wider audience

If you want to convey a message to a wider audience, you have to put in more thought and consideration for your audience. You must think global! Transcriptions are the best option for catering to your international audience unless you have a real-time interpreter. By doing so, no information will be unshared as every detail will be recorded in the transcript accurately as they're presented.

3. Deaf and hard-of-hearing people will find it quite handy

Transcriptions are not only useful to your global audience but also, they're valuable to the deaf and hard-of-hearing community. Once more, when trying to reach a wider audience, you must use all the possible methods to convey your message to the attendees. Although the intention of conferences is for messages to be spoken out loud, it wouldn't hurt to put in some more effort and find a way to convey the message to the other end. And transcriptions will achieve precisely that.

4. It reduces notetaking

The concept of transcription can be summed up in one sentence – listen now and jot notes down later. When you use transcriptions, you don't have to worry about splitting your attention in the hope that you'll capture every uttered word in the conference. Instead, you should be present and fully concentrated, take an audio or video recording of the meeting, and have that recording transcribed just in time.

It's that simple! It is possible to transcribe recordings in-house or employ a transcriber. However, doing so will mean more costs and time taken to complete the task. We recommend that you hire a reliable and responsive transcription service provider to relieve you of notetaking.

5. Internal and external communication resources are generated swiftly

Besides holding assemblies, generating communication resources is a must in a business. For instance, when producing presentations, email blasts, and reports from a speaker at a conference, the quoted words should not only be true, but they also have to be precise.

If you can't keep up with the typing marathon throughout the whole conference, that's understandable. If this is the case, let transcriptions help you in achieving this task. Since you can go over the conference over and over, you can be assured that you'll avoid misquoting someone or disseminating false information to the recipients of the communication resources.

6. It enhances your relationship with present and future customers

Transparency is considered a critical virtue in the world of business. That is why the majority of corporations try to report as much information as possible to the mass – both internal and external target audiences. Although conferences can be a fantastic mode of conveying key points and other information, not every person has the energy and time to rewatch the entire conference at full length every time. That is where having numbers and letters in written form come to play.

When you send out notes and forward meeting summaries in writing to the current and prospective clients, it becomes a simple task to keep them informed on how things are going on in the company. If the market and interested parties are kept updated and involved, this will help to create stronger and long-lasting relationships that can help to propel the company forward.

7. It encourages archiving

In the present era, producing and saving data is key to a business. Whether via a phone and video call or in-person, there are numerous ways of archiving the conference for future business use. Meetings and conferences can be recorded digitally and the minutes or recordings can be stored electronically.

If you find the recorded video or audio copy hard to fetch or corrupted, the transcribed copy could save the day! If you want to assess the milestones that your company has achieved over time, or check the progress made over time in concrete figures, you can be guaranteed that archived transcripts will be handy.

The Bottom Line

From short and sweet to long and grand conferences, it goes without saying that transcriptions play a crucial role in the majority of organizations and the people associated with them. Next time you're hosting another conference, try out transcription services such as GoTranscript and see how it works out. To get started on this transcription service, all you have to do is upload your audio or video recordings online via a link or web, pay for the services using a wide range of options, and have your transcripts prepared and sent to you via email.