Employee Productivity Tracking
Employee Productivity Tracking
Want to start crushing your business goals? Here's what you need to know about employee productivity tracking and how you can transform your business.

Companies are relying on big data for big decisions.

Businesses are squeezed to do more with less in every department, from marketing to customer services. Where big data helps is that companies can analyze employee productivity to make sure that they’re getting the most impact from each employee.

That’s a big reason why 83% of businesses are trying to use big data. They want every edge they can get to beat the competition.

Read on to learn how employee productivity tracking can transform your business into a lean business.

What are Your Business Goals?

Your first step in setting up the systems to analyze productivity is to set your business goals. Goal setting isn’t reserved just for successful people with good habits. They’re a necessary part of running a business.

Your business goals need to be clear because you need to be able to track them effectively. There’s a major difference between saying you want more business and you want a 20% increase in new clients in 12 months.

Setting business goals give you and your team a clear set of targets to work towards.

Which employees and departments are most impacted b your goals? For example, if you want to increase sales by 10%, you know that marketing and sales

Another example is to increase customer satisfaction by 25% over the next 12 months. Your customer service team will be key to achieving this objective. Your sales team will as well.

These departments will need to work together to ensure that customer expectations are set from the start by your sales team. The customer service department will then follow through with world-class service to make sure customers are thrilled with your product or service.

Employee Productivity Tracking Methods

The old-school method for tracking employee productivity is defined by one simple equation: Productivity = Output/Input.

Basically, you get out of it what you put into it. That’s not a bad way to measure employee productivity, but there are other methods to track productivity that might work better for your business.

Tracking Hours Worked

Tracking the hours your employees work is a big step in tracking employee productivity. There are a lot of benefits to analyzing hours worked, starting with getting payroll right for your employees.
You can also see where employees time is being spent. One employee might be spending too much time on a project that doesn’t bring that much revenue. You could be losing money on that project and not even know it.

Tracking By Results

One other way to monitor employee productivity is to look at the results that each employee generates. You can track your inside sales team and measure the number of outbound calls they have against the number of sales made.

You can track your customer service team to see how many inbound calls and emails they handle every day. You might find that some days are overstaffed, which means you can cut down on your employees’ time worked.

Determine the Tools to Use

Your employee productivity tracking methods are only as good as the tools that you use. You want to make sure that you choose the tools that will track productivity in a way that’s aligned with your business goals and tracking methods.

For example, if you want to track the hours worked by your team, you can use a tool like Time Clock Wizard.

Set Clear Expectations

Part of your responsibility when tracking employee productivity is to set expectations with your employees. You need to let them know what your business goals are and how you plan to reach them.

You also have to be clear with your employees. Tell them what you’re planning to track and why. For example, you might be tracking your delivery drivers for productivity but also for their safety.

This will give your employees time to adjust to the idea.

Get Employee Buy-In

People don’t like change. Your employees are no exception.
Your challenge with your employees is to get the necessary buy-in to make them feel like they’re still trusted and empowered to do their jobs well.

Some employees may see productivity tracking as a threat to their jobs. You need to make sure that you are upfront with your employees as to why you’re tracking them.

The more that they understand that productivity tracking is to see how things can be done better, they’ll understand that productivity tracking isn’t some Big Brother type of activity.

You can start by getting them involved in the process. Ask them what their biggest block are when it comes to being productive in the workplace. You can also get their opinion

You might find that you have too many distractions in the office or that some employees are better off working remotely.

Review Results and Make Necessary Changes

You can have the best employee tracking tools around, but if you don’t review the results or make any changes, you might as well not track.

Set a time once a month or quarterly to review the results. Are you seeing a trend towards hitting your business goal?

If so, you can look at your employee productivity statistics and see if there’s a correlation. If not, then look at your employee tracking and see if there’s something that stands out.

You might need to make some changes to improve the situation, such as creating more training time to help your team do their jobs better.

Reach Your Goals by Improving Productivity

Running a business is a delicate balance between profitability and productivity. You’re basically doing much more with less staff and resources.
You also have to keep your employees and customers happy while working towards increased profitability and under pressure to do more with less.

It’s not easy, but it becomes more possible with employee productivity tracking. There are several ways to track productivity and hold your employees accountable. Which method you use largely depends on what your business goals are.

Would you like more productivity tips? Check out this article that shows you the top 5 activities you can use to boost productivity.