Recordkeeping and Reporting

In an increasingly digitalized world, workplace health and safety measures are embracing the new-age approach. Occupational Safety and Health Administration's (OSHA) recent revisions to 29 CFR 1904.41 stand as a testament to this transformation, aimed at enhancing data analysis, transparency, and workplace safety.

Decoding the Improve Tracking of Workplace Injuries and Illnesses Final Rule

Traditionally, companies in high-risk sectors, including agriculture, manufacturing and transportation, with a workforce of 20 or more, were mandated to submit a yearly summary of recordable injuries and illnesses – known as Form 300A Annual Summary – to the U.S. Department of Labor.

However, the landscape is shifting.

Now, organizations in the high-risk bracket with over 100 employees have a more detailed submission requirement. Apart from the annual summary, they must electronically furnish Forms 300 Log and 301 Incident Report for every recordable injury and illness. This translates to a minimum of three essential forms:
  • 300A Annual Summary
  • Form 300 Log
  • Form 301 Incident Report
Companies classified as high-risk with a smaller employee count (20+) will continue their previous practice of submitting only the 300A Annual Summary each year.

Implementation Timeline

OSHA will accept 2023 injury and illness data for companies in high-risk sectors starting January 2, 2024. Although, the deadline is set for March 2, 2024. It's essential to note that from here on, March 2 will serve as the annual submission deadline for data from the preceding year.

What’s Changing in Data Submission?

Though companies have always been required to record details of every injury and illness, they must now assemble and submit this information annually. This encompasses:
  • Date and location of the incident
  • The severity of the ailment or injury
  • Detailed account of the injured employee
  • Circumstances leading to the injury or illness

How Should Companies Submit?

Transitioning to a fully digital process, companies are expected to transmit their data through OSHA's Injury Tracking Application (ITA). The options available for submission are:
  • ITA's webform
  • Uploading a CSV file to the ITA
  • Leveraging an application programming interface (API) feed

The Rationale Behind OSHA’s New Rule

The novel rule seeks to fulfill several critical objectives:
  • Wider Data Accessibility: By gaining better access to detailed incident data, OSHA aims to recognize industry-specific trends, formulating more precise statistics regarding workplace injuries and illnesses.
  • Better Enforcement and Outreach: The detailed, case-specific data allows OSHA to collaborate closely with organizations, facilitating the identification and management of hazards to uplift worker health, safety, and well-being.
  • Democratizing Data: Offering the public access to this new dataset benefits a wide array of stakeholders, from employers to researchers, allowing them to pinpoint issues and champion safer workplaces.

The Power of EHS Software Solutions

Many organizations that rely heavily on traditional methods like paperwork and spreadsheets might find data management challenging and tedious in this new paradigm.

Enter software solutions – a game-changer.

EHS Software streamlines data recording and analysis and expedites the submission process. Instead of manually transferring data with the right software, submissions can be accomplished with a mere click. Embracing such solutions ensures compliance and efficiency in safety management and facilitates a proactive approach to workplace safety.

While change is inevitable, the right preparation and tools can make it seamless. OSHA's new rule marks a significant stride toward a safer, more transparent workplace, and by understanding and adopting these changes, companies can ensure compliance and safety.

Do you need clarification on these requirements? Click here to learn about OSHA’s ITA requirements or complete the application at To request more information about how an all-in-one EHS and Training Management platform can help manage health and safety across your organization, visit