Cloud-based translation management system, or server-based translation management system? Which one is better?

This is the most frequently asked question by businesses that are looking for professional translation management platforms. If you haven’t used these tools before, you might get confused while buying TMS for your business. Among many other things that you should consider while buying your localization system, cloud technology is one of them. Most businesses don’t consider this feature while looking for a TMS that can have a huge impact on their localization project in the long run.

This article will talk about the significance of cloud-based TMS for your business and how they can help you with more efficient localization project management.

Why Are Cloud-Based Translation Management Systems Better?

Centralized Data Storage

Cloud-based TMS comes with a lot of convenience and flexibility for the localization team. The best thing about these tools is that all data and information is stored at a centralized localization, where it is accessible to all authorized team members. There is no need to send excessive emails to other employees or ask them to send updated files, everything is already available on the cloud.

Because you can store your data at one localization, where your team members can easily access and update them. One more benefit of having centralized information is that there would be fewer chances of data redundancy. No more duplicate documents and files because everyone has access to one version of all files. In case any duplication happens in the cloud, it automatically deletes extra files, and stores the latest file version on the system.

Higher Accessibility

No matter where you are and which device you are using, you can access your cloud-based translation project management platform from anywhere. These systems provide higher accessibility and eliminate location restrictions. It is the best choice for enterprises that have remote employees working from multiple locations.
Most of the time remote employees are from another country, in this case, it is significant to have a system in place that promotes effective communication between project managers, in-house employees, and freelancers. With cloud-based TMS tools, your freelancers and remote workers can effortlessly collaborate with the in-house localization team.

Easy Portability

Data is easily portable on cloud-based translation systems. This feature would allow you to get more freelancers and contractual employees on board to fulfill your localization needs. You don’t have to rely on just one team, you can hire more experts. You can store the data and files on a cloud platform that makes it easier for your team members to work on them.

Not like traditional file management systems, where you have to store files (both source and translated) on physical drives. Cloud systems also help enhance the work efficiency of the localization team and make the translation management job easier.

Higher Transparency

To achieve your localization project goals, it is important to have transparency in your translation operations. It is significant for the project manager to have a clear view of how the project is going and how effective are the employees in their work. Cloud systems provide more transparency and visibility over the translation process.

Project managers can easily detect the loopholes in the localization process and make improvements on a timely basis. It also helps them achieve the expected outcomes and makes their customers satisfied.

There are many cloud systems out there that offer regular reports about your project progress to give you a clear insight into what needs to be done to achieve the desired outcomes.

Save Time and Money

In the cloud-based translation project management platform, things move more quickly and smoothly. You can easily manage high volumes of content in less time with minimal human intervention. The automated workflow of cloud-based tools saves your time and helps you manage clients’ deadlines more efficiently. Moreover, you don't have to waste time sending translated files to other employees.

It not just saves your time but also reduces your overall localization project cost. First of all, it manages most of the tasks itself without any involvement of other employees. It also reduces your need to hire more staff. When there are fewer employees, you have to pay fewer salaries to your in-house employees which results in a substantial reduction in your localization expenses. Moreover, as TMSs ensure high quality of translation, your content wouldn’t require more edits that also reduce the time and cost needed for translation project management.


Undoubtedly, cloud-based translation management systems are more convenient, transparent, and hassle-free to use than server-based traditional translation management systems. Make sure to use a cloud-based translation management system to maximize your localization project efficiency. Moreover, these systems are easier to set up than physical systems. You should get your cloud TMS tool from a reliable and professional localization service provider with a good reputation in the market.