Virtual Receptionist

If you run your own small business, you know how crucial quality customer service is to your client’s satisfaction and loyalty. While the customer service department is often your leading representative and the first contact your customer may have with your company, hiring a full-time receptionist can be prohibitively expensive, especially if your company is small or hasn’t been around for very long. Suppose you can’t afford an in-person receptionist but having quality customer service is still a crucial part of your brand strategy. In that case, you may have been considering getting a Live Virtual Receptionist instead. With a virtual receptionist, you can get many benefits of an in-house receptionist while saving on time and expenses. Read on to learn more about them and the many ways they could benefit your business.

1. Customers Won't Have To Deal With Robots

As a customer, nothing is more frustrating than calling the customer service line and getting stuck with a glitchy robot. When you work with a service like voicenation, on the other hand, customers will be getting answers from real people. It might seem like a minor detail, but simply having personal service can leave a strong positive impression on customers, making them more inclined to continue patronizing your business and spreading the word about you. When it comes down to it, automated robots often need to be a better substitute for the care and personal touch that comes with having live people answering the phones.

2. You Can Extend Your Business Hours

When you have an in-house receptionist, they go home at the same time your other employees do, limiting your business hours. This means that some customers’ calls will get stuck going to voicemail instead of receiving immediate replies, which can become frustrating. With a virtual receptionist, you can actually effectively extend your business hours. In fact, in some cases, you may be able to have 24-7 call answering! You could potentially keep customers satisfied even when you’re off the clock. If having more questions answered leads to sales conversions, this could also help boost your earnings over time.

3. It Could Save You Money

Suppose your bottom line is a primary concern. In that case, you may be interested to know that hiring a virtual receptionist is a clever way to save your company some money. With an in-person receptionist, you must cover all the costs associated with full-time employees, including salary, payroll taxes, benefits, office space, supplies, and more. Contracting this service to a virtual receptionist reduces your overhead costs, which could make a big difference to your budget immediately and over time. You could invest the savings into your company to expand or create better products and services!

4. They Could Offer a Range of Services

While your virtual receptionist will obviously field calls for the company, depending on who you hire, they may offer various other services, too. For instance, it’s common for many receptionists to provide services such as scheduling appointments, transferring calls or making outbound calls, answering frequently asked questions from customers and other prospective inquiries, gathering caller information and live-chatting with customers on your company website. If you hire a virtual receptionist willing to cover several bases, you could cut even more costs and make operations extra efficient by streamlining multiple services through one employee rather than several.

When a customer calls your business, their first interaction will likely be with your receptionist or customer service department, so ensuring you have quality people working in those areas is crucial to your brand image and company reputation. Hiring a full-time in-house receptionist, though, can become too expensive for many small businesses, especially if you’re just starting. If so, you may consider hiring a live virtual receptionist instead. With several benefits and potentially reduced associated expenses, they could help provide the services you need without breaking the bank. If you’re considering this option, keep these four key facts in mind, and you’re sure to make the right choice for your company.