Managing employees in your organization can be such a difficult task, especially if you are running a large business with many workers. The traditional ways of preparing a work schedule like using the Excel sheets are a bit overwhelming and usually prone to errors.

With staff rota software, your organization has a lot to benefit from, right from ensuring that work is assigned to available workers and monitoring the absenteeism and punctuality of workers. In this post, we give you some reasons why you should consider investing in an automatic retail rostering system and software. Read through to find out more.

High mobility

The latest rostering software is cloud-based, which means you can create a work schedule even when you are out of office. Employees can respond to work notifications in whatever place they are as long as they can access the software. The software removes the need for spreadsheet attachments and emails.

All employees can log in to the software and find out the tasks assigned to them. Unlike the traditional work rosters where each employee must log in the software at their workstations, the latest rostering software enables workers to respond on-time in the comfort of their locales.


With the traditional Excel rosters, employees must contact their supervisors and work managers if they feel like making adjustments on the work schedule. However, the modern roster software is web-based, which makes them more adaptable to sudden shift changes. 

Read Also: Choose the Right Business Management Software for Your PT Business

They are not error-prone because all changes on the schedule mare made online. Also, managers can communicate all sudden changes in the work schedule and shifts on the platform without having to call or message all affected employees.

Easy communication  

Retail rostering software is more efficient in communication between supervisors and workers. Workers can send their requests for time-off online. They can also see if there are available opportunities to re-schedule their tasks.

Unlike traditional Excel, where workers have to make time-off requests on paper, with the modern retail rostering software, all communication is online-based. By logging in, managers and supervisors can accept or decline time-off requests.


It isn't very easy to tell if the registered time and actual time on excel spreadsheets correspond. With a cloud-based rostering system, the management can record the exact hours for employee reporting time with much ease. Employee working hours are, therefore, not compromised, and this makes it easier to measure worker productivity.

It becomes a bit overwhelming for the payroll department to calculate employee salaries using manually recorded excel sheets. With retail rostering software, the risk of making errors when calculating pay reduces significantly.

Convenient adjustment 

Most premium rostering software has schedule makers where managers and supervisors can schedule changes or adjustments. By using a schedule builder, the supervisors can adjust the work schedule and keep all workers posted on the changes. There is no need to register the changes and come up with a new re-print, as is the norm in the Excel platforms.

Online-based rostering software acts as a communication platform for workers and their managers. Supervisors and workers can massage each other and reach out in case of any emergencies.

Final thought

Retail rostering software is a must-have for any business that intends to boost worker productivity and keep track of crucial work data. When it comes to work schedules, reliable web-based rostering software is more efficient than conventional Excel.

Free rostering software may not include certain functions and features such as schedule builders, which makes them less preferable. Given the many benefits of retail rostering software, every business can always have a reason to invest in one.