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A Beginners guide to virtual office space

virtual office space

When a person plans to start a business, they dream of incorporating all the talented people in his enterprise for a quality delivering the best services. They try to make their enterprise different from all the other organisations by providing the luxury of flexible work hours, timely payments and an excellent infrastructure to work. But the pocket doesn't allow a startup to offer all these benefits. And no one wants to accomplish all these by breaking the Bank.

The good news is that this technologically advanced era allows all your dreams to come true. One doesn't have to lease or buy an actual office space to provide that corporate feel. Rather than booking an office, hiring a receptionist, purchasing office equipment, furniture, ac or LAN, one can relish all the bells and whistles of an actual working office without hefty ongoing costs. To this end, having an easily accessible workplace is necessary.

Virtual office a modern business phenomenon

The address of your business at a prime location is a predominant condition. A company can have all these through a virtual office. A service that allows business owners to work remotely by providing a range of business functions run and managed through the internet yet having a physical address is called ‘Virtual Office’. It enables a startup or any business to create and maintain a presence in a prime location without paying the rent for an actual space inclusive of all the benefits.

The origin of the concept

The term 'Virtual Office' was first mentioned by John Markoff in 1982. He had predicted that a virtual office will be built around a personal computer with the help of a local area network. The idea then evolved with an increase in the capability of the business to function remotely using the technology. Today virtual office has become a cost-effective smouldering business idea.

Here's a list of services provided by virtual office:

A business address at prime location- The service package from virtual business providers, offers a postal address to help a business earn more prestige in the market. Therefore you can work while waiting for a friend in Pune's cafe while having your virtual office space in Mumbai.
  • A receptionist - To give your clients and employees less virtual and more real feel of an office, a virtual office provides reception services. The service provider will handle your incoming calls and schedule your meetings. You won't have to offer your phone number. Instead, you can use a real landline number that makes you look like a 'pro'.
  • Keep the business updated- A business receives mails regularly on its official address. A business owner should know all the information as soon as it arrives. All the letters posted at your office address will be scanned and mailed to you immediately after receiving to keep you updated with all the phenomenons around.
  • Meeting rooms- Every business needs a proper authentic space to meet their clients and make a good impression of your business in front of them to offer your business their project. A business may not have access to a full-time desk, but it can schedule its meetings at proper conference rooms. It improves the client's loyalty towards the business.
  • Saves shuttle time- Not a single person is working with the organisation will have to invest 3-4 hours every day in commute. They can invest this time towards work. It will benefit in an increase in the productivity of an employee and increase their focus.
  • Flexible working hours- Employees can manage to prioritise all the other vital activities along with work. A mother can attend his son's parent-teacher meeting, a dad can attend his son's sports day parade and a student can manage studies with work. One doesn't need to write an official letter for leave before taking it. Employees can schedule their work accordingly.
  • Access to global talent-A business can get a chance to include talents from all corners of the world. The company can hire project-specific employees to work for a few days. Virtual office provides the privilege to work with talents from all around the world and pay them as per the work.
  • Increases productivity- An employee can earn more wage by working for a business located in a well-developed city. The pay scale differs from city to city. Also working in a task-based job will result in increasing employees productivity in a short period.
There's no limitation of choice one can discover all around. But it's important to research the best inexpensive service that will fulfil all your needs. One should only guarantee one by looking for the best returns by comparing the pros and cons of each office space. By taking a critical look at these offices and what they offer one can quickly determine the best profitable deal for one's business.

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