Email Security

Frequently changing your password is no longer a reliable way to secure your data from potential online thieves. However, neither is avoiding duplication of passwords nor using your private information, like your email, can guarantee the utmost security.

What are the best ways you could secure your emails and other sensitive data?

One way is to comply with the HIPAA guidelines. As emails continue to gain popularity in the corporate world, most businesses are increasingly vulnerable to being hacked and exploited by malicious cybercriminals. Therefore, you can always be safe if you strictly follow the security measures mentioned below.

Ways of Enhancing Your Email Security

1. Avoid Spam and Malware

Spammers have evolved over recent decades. They use a variety of techniques, including sending Trojans that redirect you to malicious websites. The moment you click on their links, all your details fall in dangerous hands.

Therefore, you need an email service that blocks harmful malware from finding their way into your email. HIPAA compliant mailing services provide good filters that guard your inbox through their robust anti-virus software.

Reliable software will help you have little or no worry about the possibility of encountering malicious security bleaches.

2. Always Confirm Your Emails Before Clicking the Send Button

According to Glasswall Solutions, you may have gained substantial knowledge of safeguarding your email accounts, but cybercriminals have become quite cleaver. They code new and sophisticated malware/viruses to neutralize your hard efforts.

This means that even the old and familiar emails can be targeted, this will eventually infect your cyber system with dangerous viruses.

However, this is not meant to scare you because not all emails are already attacked, but it should increase your alertness. In case one of the systems is attacked by a malicious website, it’s probably because of you, or someone who used your device, attempt to send emails from his or her address to unsecured sites either unknowingly or willingly.

4. Block All Huge Texted Emails

Emails are not designed to carry big data that exceeds 10MB, due to their lack of capability to deliver a large volume of the cache. Nonetheless, as you have already witnessed, the most common agents of malware include the PDFs, Word Docs, EXCEL sheets, and PPT.

Out of ten documents sent, four macro attachments are highly prone to pass dangerous malware. To avoid falling into such a trap, you can always choose to send files using other secure methods such as Dropbox, Google Drive, and Praecox.

5. Learn How to Encrypt Emails

This cannot be said any louder, but encrypting emails ensures that nobody else can view your email apart from the intended receiver. The HIPAA compliant mailing tools assure you the best security you require for your emails.


Always be careful when clicking links using your machine. Some links may come from trusted sources, while others may result from malicious criminals from the web. Therefore, you should observe any unusual patterns or variations in the seemingly familiar mails.