Email Security

Frequently changing your password is no longer a reliable way to secure your data from potential online thieves. However, neither is avoiding duplication of passwords nor using your private information, like your email, can guarantee the utmost security.

What are the best ways you could secure your emails and other sensitive data?

One way is to comply with the HIPAA guidelines. As emails continue to gain popularity in the corporate world, most businesses are increasingly vulnerable to being hacked and exploited by malicious cybercriminals. Therefore, you can always be safe if you strictly follow the security measures below.

Ways of Enhancing Your Email Security

1. Avoid Spam and Malware

Spammers have evolved over recent decades. They use various techniques, including sending Trojans that redirect you to malicious websites.  All your details fall into dangerous hands when you click on their links.

Therefore, you need an email service that blocks harmful malware from entering your email. When you have a good check email list for spam trap, it can save unauthorized access to your resource. HIPAA-compliant mailing services provide good filters that guard your inbox through their robust anti-virus software.

Reliable software will help you have little or no worry about the possibility of encountering malicious security breaches.

2. Always Confirm Your Emails Before Clicking the Send Button

According to Glasswall Solutions, you may have gained substantial knowledge of safeguarding your email accounts, but cybercriminals have become quite cleaver. The code new and sophisticated malware/viruses to neutralize your strenuous efforts.

This means that even old and familiar emails can be targeted, eventually infecting your cyber system with dangerous viruses.

However, this is not meant to scare you because not all emails are already attacked, but it should increase your alertness. In case one of the systems is attacked by a malicious website, it’s probably because you, or someone who used your device, attempted to send emails from his or her address to unsecured sites unknowingly or willingly.

4. Block All Huge Texted Emails

Emails are designed to carry small data that is less than 10MB due to their lack of capability to deliver a large volume of the cache. Nonetheless, as you have already witnessed, the most common malware agents include PDFs, Word Docs, EXCEL sheets, and PPT.

Four macro attachments are highly prone to pass dangerous malware out of ten documents sent. To avoid falling into such a trap, you can always send files using other secure methods such as Dropbox, Google Drive, and Praecox. Also, if you want to organize your emails, you can save emails to pdf extension in your Chrome browser.

5. Learn How to Encrypt Emails

This cannot be said any louder, but encrypting emails ensures that nobody else can view your email apart from the intended receiver. The HIPAA-compliant mailing tools assure you the best security you require for your emails.


Always be careful when clicking links using your machine. Some links may come from trusted sources, while others may result from malicious criminals from the web. Therefore, you should observe any unusual patterns or variations in the seemingly familiar emails.